Academic Calendar

2022-2023 Undergraduate Catalog

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Registration and Schedules

Registration is the method of ensuring continuous matriculation in an academic program. Students register for courses each semester for a subsequent semester and a student's course schedule is regarded as a contract that determines official enrollment.

Fall and Winter registration takes place in March/April.
Spring/Summer registration takes place in October/November.

FULL-TIME STUDENT STATUS
An undergraduate student is considered full-time when they are registered for between 12-18 credits. Special permission is needed for any student to register for more than 18 credits and additional tuition charges will apply.

REGISTRATION [NON-CLASSROOM CREDITS]
Students who want to take non-classroom credits such as Individualized Instruction, Independent Study, and Internships should work with their academic advisor. Registration in non-classroom courses must be initiated by their faculty advisor through the Request for Internship, II or IS workflow on the MyESU faculty portal.

Approved requests are added to the student's schedule by the Registrar in the Student Enrollment Center.

AUDITING COURSES
A student desiring to audit a course should speak with the course professor and their academic advisor before submitting an official request to the Student Enrollment Center.

A change of registration from credit to audit or from audit to credit may only take place during the first eight calendar days of the semester [Add/Drop period]. Auditing students pay the same tuition and fees as students taking courses for credit.

Please note: Senior citizens registering for courses under the special student status will automatically be assigned an audit grade.

UNDERGRADUATE STUDENT IN GRADUATE COURSES [Non-Accelerated Pathway Credits]
 Undergraduate students may take a maximum of six graduate credits during their senior year if the following criteria are met:

  1. Satisfaction of the grade point requirements for admission with full graduate standing,
    1. i.e. 3.000 GPA in the major and 2.5000 GPA overall (may be higher for some majors);
  2. Verification of senior class status (completion of 90 credits);
  3. Approval by the appropriate faculty member teaching the class;
  4. Approval of the dean of the Graduate College.
  5. Submission of request to the Registrar.

All appropriate signatures must be secured prior to registering. Graduate credit that is used to satisfy graduation requirements for the bachelor’s degree cannot be used to satisfy the requirements of a master’s degree at ESU unless it is part of an approved Accelerated Pathways program. 

Academic Attendance

Students are required to actively participate in their courses and professors are asked to confirm a student’s class participation/attendance through the Course Roster Verification process.

Each professor will determine a class attendance policy for each course and must notify students of this at the beginning of the semester, often by including the attendance requirements on the course syllabus. Class attendance may impact a student’s course grade per the stated policy, a copy of which is kept on file in the department office.

Excused absences, including absences for participation in approved university events, will not result in a penalty, provided that the student makes up missed work as required by the professor.

Student Procedure for Extended Absence Notification (Effective as of March 2, 2020)

The Dean of Students will assist and support students who miss a minimum of three class days due to illness, personal or family emergencies.

To utilize this service, the student or family member completes the “Instructor Notification for Extended Absences Form” including supporting documentation related to the absence. Upon verification, a note will be circulated to professors advising of the absence. Students are still required to contact professors for guidance related to any missed work during their absence.

In some cases, if a student is unable to return to one or more of their classes, the Dean of Students can discuss enrollment options. Students or family members should contact the office at 570-422-3461 with questions.

Registration Period

When you register for classes each term, you agree to pay the fees and charges assessed by ESU.

Fall/Winter registration takes place in March/April.
Spring/Summer registration takes place in October/November.

Course registration begins at different times for different groups of students.

  1. Graduate Students
  2. Priority Groups [Active Military, Veterans, ROTC, Honors Program, Student Athletes, etc]
  3. Continuing Undergraduates [in order]
  4. [Senior] More than 89.5 credits
  5. [Freshman] Less than 29.5 credits
  6. [Junior] Between 60 and 89.5 credits s
  7. [Sophomore] Between 30 credits and 59.5 credits
  8. Non-degree/non-matriculated

Please see below for order and visit the Ready . . . Set . . . Register! Webpage for more information

Class Designation/Classification Level

Class designation is determined by the number of credits of work which the student has satisfactorily completed in accordance with the following:

Semester Hours Completed Class
0-29.9 Freshman
30-59.9 Sophomore
60-89.9 Junior
90 and over Senior

Changes to Academic Schedule

ADD/DROP PERIOD: Calendar Days 1 to 8
During the Add-Drop period, a student may adjust their class schedule by adding and dropping classes. The period provides students with one full week plus the weekend to add or drop courses without receiving a "W" grade. Courses dropped from the student’s schedule will not appear on the student’s transcript for that semester/term.

ADD COURSE: Courses may be added during the first eight calendar days for the Fall and Spring semesters through the MyESU student portal. Please check with the professor before adding a class online to make sure the student will be able to complete any coursework already assigned and to confirm that any course pre-requisites (if any) have been met.

A student attending a course without proper registration and payment of all tuition and fees does not constitute de facto enrollment. The university does not permit retroactive enrollment or payment for any courses once the term in which the course was offered ends.

WAITLISTS:  Final waitlist processing occurs the week before the semester begins and if a student is still on a waitlist after this time there is no guarantee the student will be automatically enrolled in the course if a seat becomes available.

DROP COURSE: Courses may be dropped with no record on the student’s academic transcript during the first eight calendar days for the Fall and Spring semesters through the MyESU student portal.

WITHDRAW PERIOD: Calendar Day 9 to 10th Week
Students who withdraw from course(s) beginning on semester day nine through the 10th week of classes will receive a grade of “W” for the course(s) on their permanent academic record. Instructor permission may be required to withdraw from a course.

CHANGES AFTER THE 10TH WEEK
After the 10th week, a student may only withdraw due to extraordinary circumstances (e.g. illness, death in the family, etc.) and requires the appropriate dean's approval. "W" grade is assigned for courses a student is passing and a "Z" grade is assigned for courses a student is failing.

Any student who discontinues attendance in a course without formally withdrawing will be assigned an "E" as a final grade.

 

ACTION

Fall/Spring
15 Week [Full]

Fall/Spring
7 Week [Quarter]

No Transcript Record

Day 1 – Day 8

Day 1 – Day 4

Grade of W

Day 9 – Week 10

Day 5 – Week 5

No Withdrawal*

Week 11 – Week 15

Week 6 – End

 *Except for extraordinary circumstances as previously defined.

CLASS ROSTER VERIFICATION
A student who has not attended a course during the first week may be dropped from the course by the instructor. This is defined as the first five class days for the Fall and Spring semesters or the first two days of a summer session.

“W”/”Z” GRADE CREDIT LIMIT: 16 Credits
A student may withdraw ("W" or "Z") from a maximum of 16 credits during the student's stay at the university. Any course(s) dropped during the semester drop period, for which no grade is assigned, or "W'" grades assigned as a result of a total university withdrawal will be counted toward this limit.

 

Total University Withdrawal

Students who are withdrawing from all courses for an upcoming semester should contact the Student Enrollment Center at records@esu.edu [with Name, ID, Semester Withdrawing, and Reason] or complete the ESU Total Withdrawal form on the MyESU Student portal.  

Students who withdraw from all courses during the first 8 days of the semester and have engaged in academic-related activity during this period will receive a grade of "W" (withdraw) on their transcript. 

Academic-related activity includes but is not limited to the following:

  • Physically attending a class where there is an opportunity for direct interaction between the instructor and students.
  • Submitting an academic assignment.
  • Taking an exam, completing an interactive tutorial, or participating in computer-assisted instruction.
  • Attending a study group that is assigned by the school.
  • Participating in an online discussion about academic matters.
  • Initiating contact with a faculty member to ask a question about the academic subject studied in the course.

NOTE: Please be aware that add/drop period for the Summer and Winter sessions and quarter courses differs from the information above - see the current academic calendar for specific dates for each period.